5 Google Drive Shortcuts to Improve Productivity

I really like Google Drive! I need all my recordsdata in Drive in order that if one thing occurs to my pc, I nonetheless have entry to all my recordsdata. Academics, I like to recommend that you just create a brand new Google account. Not for electronic mail, however for Google Drive! Create your recordsdata in your private Drive (ideally in your private pc) so that you just personal the recordsdata. Create a folder in Drive to share together with your faculty account. This fashion, when you transfer out of the district, there isn’t a effort in your half to get the data you created and personal. Since I need to have the whole lot in Google Drive, I additionally need to be environment friendly! Listed here are 5 Google Drive shortcuts to enhance productiveness.

Google Drive shortcuts to enhance productiveness

1. Transfer recordsdata with Management X

You probably have folders inside folders inside folders, it may be cumbersome to maneuver recordsdata which might be floating round in your MyDrive. As a substitute, single-click the primary file. Maintain down the Shift key. Single click on on the final file. This may choose a spread of recordsdata. Alternatively, you need to use the Management key as a substitute of the Shift key. The management will permit you to single-click a wide range of recordsdata that is probably not listed collectively in Drive.

X management is minimize off

Use Management X to repeat the recordsdata to your clipboard. It can appear as if nothing occurred. Discover that within the decrease left nook a flag will point out that the objects have been copied to your clipboard.

Navigate to the specified vacation spot folder. Use Management V to MOVE the recordsdata to that folder. This won’t be a shortcut, however somewhat an precise motion of the recordsdata.

You need to paste a hyperlink to a file in Google Drive to share it with another person. The best means to do that is to easily use Management C.

A single click on on the file. Management C will copy the file title AND the hyperlink to the file. Use Management V to stick anyplace. It can seem because the title of the doc (or folder) and can mechanically be hyperlinked.

Hyperlink Selection Board Templates

As a substitute of sharing lengthy ugly URLs, it is now straightforward to create significant hyperlinked textual content.

Except you do not need it to have a hyperlink. Use Management Shift V to stick the precise URL as a substitute of the doc title.

3. Create shortcuts in Google Drive

A shortcut is one thing particular in Google Drive. The previous means Google Drive labored was that recordsdata may stay in a number of folders. These confused folks. Google then modified the way in which recordsdata work in Drive to have a “residence” after which you’ll be able to add a “shortcut” to a file or folder in a number of locations.

Google Drive screenshot Shows folder icons Some have an arrow in the bottom left corner

Information and folders which might be a shortcut have a drop arrow. This allows you to know that clicking on this file will truly open it from its “residence” location. You possibly can entry the file from the folder you are , but it surely’s not truly in that file.

If I’ve a folder inside a folder inside a folder…it may be tough to shortly entry the folder once I must. For energetic initiatives, I am going to rename the folder (press N) and put 00 in entrance of the folder title so it kinds alphabetically on the prime. Then I am going to proper click on on the folder to “Add Drive Shortcut” in My Drive. This makes it a lot sooner to pull recordsdata into the folder and entry the recordsdata throughout the folder.

4. Create precedence workspaces in Google Drive

Please be aware that this characteristic is NOT out there to Gmail customers (electronic mail ends in @gmail.com).

Set up your Drive for the initiatives you are engaged on. Click on “Precedence” on Google Drive above “My Drive.” Create a workspace, which is principally a bulletin board so that you can set up an inventory of recordsdata. You possibly can set up as much as 25 recordsdata.

I code and have a number of coding initiatives within the works. I create a google workspace for “ongoing coding initiatives”. All my initiatives are in my coding folder in Drive and I do not need a sub folder. Nonetheless, I need to draw my consideration to the initiatives that I must work on or replace. Getting organized in a workspace is the way in which to go.

5. Add doc descriptions

What’s the function of a doc? The doc itself is probably not clear. In Google Drive, press d to open the Particulars panel.

Scroll right down to the underside of the main points and there’s an possibility for “Description”. Create a be aware in regards to the doc on this description part. Getting within the behavior of offering a story or context to your doc will help you be extra productive whenever you’re looking recordsdata and need to know if a selected file is related earlier than you open it.

Descriptions are searchable.

💥Trace so as to add hashtags to descriptions so you’ll be able to seek for recordsdata by hashtag.

In case you use Google Drive, you want Google Drive Shortcuts to enhance productiveness. Alice Keeler, Google Licensed Innovator, offers 5 suggestions for utilizing Google Drive to extend your productiveness.
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